The mass use of computers did not leave accounting behind. Thousands of companies around the world take advantage of having an automated system of accounting records, although others continue with the traditional way. There are many differences between manual accounting and systematized accounting, both ways have advantages.

One of the most outstanding differences between manual accounting and systematized accounting is the support. While the first method uses physical books and papers, the second uses electronic devices. Computers and storage disks are their support, although they can also resort to printed papers and physical receipts.

More differences between manual accounting and systematized accounting

There are many more differences between manual accounting and systematized accounting. One of the advantages of the latter system is that it involves less effort to keep the books updated and up-to-date. Other differences include the following:

• Direct calculation. In systematized accounting the program is designed to do the necessary mathematical operations related to a transaction. In manual accounting, the accountant in charge must do all the calculations individually.
• Basic support. In manual accounting, everything is born in the Daily Book, a detailed record of each of the transactions. On the other hand, in systematized accounting the database is the origin, however, all the books are operated from there.
• Fast relationship. One of the main differences between manual accounting and systematized accounting is that, in the former, the accountant must maintain a long relationship with each of the transactions, recording it in the corresponding books and processes. In the second, a transaction is entered and immediately updated to all corresponding books.
• The only possibility of making backups in manual processes is by duplicating the books, another of the differences between manual accounting and systematized accounting. In contrast, in digital accounting this is done immediately and in several places.
• Instantaneous financial statements. Also notable in the differences between manual accounting and systematized accounting is that, in the first, the financial statements are prepared once a year. In automated accounting they can be obtained all the time, instantly.

Permanent updating is essential in accounting

Very frequently, tax systems, tax regulations and even the ways in which electronic receipts are generated change. Therefore, it is essential that the personnel dedicated to the accounting of a company receive training and constant updating.

This is another of the differences between manual accounting and systematized accounting, since these programs have the option of permanent updating. With the internet connection you can obtain the latest modifications of the software to adapt it to the latest.

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