How to Optimize G Suite Charges for Multiple Users?

Business or organization can manage their team collaboration and productivity through different plans. One such suite is G Suite, which is known as Google Workspace, and it has various benefits for businesses from distinct industries.  

The charges of G Suite often fluctuate with the growth of several users. However, different tactics can assist you in increasing G suite charges for many users. It does not require you to sacrifice the tools and functionality that your team uses. We can understand methods to optimize G Suite charges for multiple users.   

Review Your Existing Subscription Plan  

You can optimize the G Suite cost after knowing your existing subscription plan. These plans include Business Starter, Business Plus, and Business Standard with features and pricing.  

You need to examine the plan's utilization capability of your organization. For example, Business Starter suits small groups with simple features and 30 GB of cloud storage per user.  

Business Plus has advanced security features and more storage with a greater level of support. You may choose the plan at reasonable G Suite charges if you do not need high storage space or extra security features.   

Reduce User Accounts  

A big team often have several accounts for the same individual, which is not unusual. They may have one email address for work and another for private users. Also, several team members had overlapping responsibilities, leading to substantially higher expenses. It requires consolidation of accounts that can help maximize your G Suite cost.   

Single Account Management:  

A single member having multiple accounts can lead to unnecessary expenditure. This is particularly true if every account is attached to a different subscription plan.  

Shared Team Resources: 

You can ensure minimal G Suite charges by having shared accounts for team access to resources. For example, a shared account can help in minimizing the number of individual user licenses needed.  

Observe User Activity and Handle Licenses  

You can determine if all team members continue to need G Suite accounts by periodically checking on user activity. For example, staff members on long-term leave, part-time employees, or contractors might not need full system access.   

Deactivating Inactive Users:  

You may deactivate a user account if they have not used the account for a long duration. This will avoid unnecessary subscription costs as G Suite enables administrators to suspend an account without removing it. Your company can get the feature within affordable G Suite charges and can reactivate a user account if required.  

Google Workspace Add-ons and Third-Party Apps  

Companies can check the Google Workspace Marketplace to see what apps and integrations fulfil their requirements without costing extra. For example, they can try Google's built-in tools instead of running an external tool for project management. Search for add-ons that give you the specific features you need if your team requires more advanced security.   

Maximize Storage and Data Utilization  

Google Workspace offers different storage capacities depending on your plan. However, you may reduce costs by managing storage through other methods. One such technique is cloud storage management at reasonable G Suite charges.  

It is done by educating your team on its best practices and encouraging them to delete old and unnecessary files. They can transfer these files to external storage options as Google Workspace Admins can monitor storage usage across users.  

Also, Google Drive has shared drives that allow users to be assigned their personal storage space. It enables users to pool documents and resources for an entire group. This method will reduce duplication and achieve greater storage efficiency.   

Custom Admin Controls  

Google Workspace administrators can use strong controls to tailor user settings, security features, and permissions. These controls can prevent you from paying G Suite charges for features and resources that the organization does not require.  

You can limit some features by user roles, such as restricting access to premium tools or extra storage. This method will ensure that you pay only for what you require. You must configure the security settings based on different roles to maximize expenses.   

Conclusion   

Cloud Galaxy will help you optimize G Suite costs for multiple users through different techniques. We have trained experts with prominent knowledge in this field and ensure increased productivity of our client business.  

Our team members discuss every detail with the client to examine their subscription plan and monitor user activity and usage of tools. We explain different G Suite charges that will let you enjoy the complete power of Google Workspace using the right tools.